Expense tracking for therapists and coaches in private practice
Private-practice therapists, counselors, and coaches pay for licenses, continuing education, supervision, office time, and software out of pocket. spentr keeps those records together and out of your session notes.
Where records usually slip
Renewals sneak up
License renewals, CE courses, and association dues arrive once a year and are easy to forget by April.
Split offices
Sublet rooms, a home office for telehealth, and drives between locations all need separate records.
Practice software adds up
EHR, scheduling, telehealth, and billing tools each bill monthly from different inboxes.
How spentr helps
Forward email receipts Free
Send software and CE receipts to receipts@spentr.app and they’re read and filed.
Two practices, one app Pro
Keep a coaching business separate from your therapy practice.
Drives between offices Pro
Record trips between office locations and to in-person clients.
Quarterly estimates Pro
See estimated taxes before each deadline, from your actual income and expenses.
Common deductions to track
| Expense | Where it usually goes |
|---|---|
| License renewal fees | Line 23 |
| Continuing education and trainings | Line 27b |
| Clinical supervision and consultation | Line 17 |
| Professional liability insurance | Line 15 |
| Office or room rent | Line 20b |
| EHR, telehealth, and scheduling software | Line 27b or 18 |
| Association and directory memberships | Line 27b |
| Home office used for telehealth | Line 30 |
Line numbers refer to Schedule C (Form 1040). Your situation may differ; confirm with your tax preparer.
Frequently asked questions
Can therapists deduct continuing education?
Courses that maintain or improve skills you already use in your practice are generally deductible. Education that qualifies you for a new profession generally isn’t.
Is a home office deductible for telehealth?
It can be, if the space is used regularly and exclusively for the practice and meets the other tests in our home office guide.
Should I store client details in spentr?
No. spentr is for your business expenses, mileage, and hours. Keep protected health information in your clinical records system.
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