Mileage and expense tracking for real estate agents
Agents drive more than almost anyone who’s self-employed, and pay for their own marketing, dues, and staging. spentr captures it as it happens so April isn’t a scavenger hunt through your car and inbox.
Where records usually slip
Miles disappear
Showings, listing appointments, inspections, and closings add up to thousands of miles a year, and most agents reconstruct them from their calendar in March.
Costs come from everywhere
MLS and association dues, lockbox fees, signs, photography, staging, and client gifts arrive by card, email, and paper.
Income is lumpy
Commission checks land unevenly, which makes quarterly estimates guesswork without running totals.
How spentr helps
Hands-free trip recording Pro
Start a drive and lock your phone. spentr records the route in the background and values it at the IRS rate.
Scan or forward receipts Free
Photograph a staging receipt or forward the photographer’s invoice; spentr reads the merchant, date, and total.
Quarterly estimates Pro
See estimated taxes from your logged commissions, expenses, and miles before each due date.
Schedule C exports for your CPA Business
Category totals by Schedule C line plus a PDF with receipt images.
Common deductions to track
| Expense | Where it usually goes |
|---|---|
| Driving to showings, listings, and closings | Line 9 |
| MLS, board, and association dues | Line 27b |
| Listing photography, signs, and online ads | Line 8 |
| Broker desk fees and referral fees | Line 10 |
| E&O and liability insurance | Line 15 |
| License renewal and continuing education | Line 23 / 27b |
| Staging rentals and supplies | Line 20b / 22 |
| Client closing gifts (up to $25 per person per year) | Line 27b |
Line numbers refer to Schedule C (Form 1040). Your situation may differ; confirm with your tax preparer.
Frequently asked questions
Can real estate agents deduct mileage?
Yes. Agents who are independent contractors can deduct business driving to showings, listings, inspections, and closings using the standard mileage rate or actual expenses, with a log to support it.
Are client gifts deductible?
Business gifts are deductible up to $25 per recipient per year. Incidental costs like engraving or shipping don’t count toward the limit.
Does spentr work with my brokerage’s tools?
spentr is your own record of expenses and mileage. You can export CSV files, and Business plans add PDF exports with receipt images, for your accountant or brokerage.
Start this week’s receipts
and miles free.
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