Receipt and mileage tracking for landscapers
Landscaping runs on equipment and drive time, with expenses that spike in spring. spentr keeps the receipts and trips together so the slow season isn’t spent reconstructing the busy one.
Where records usually slip
Seasonal surges
Most of the year’s purchases land in a few busy months.
Equipment-heavy
Mowers, trimmers, and trailers are depreciated or expensed and need records for years.
Crews and helpers
Seasonal crew payments need careful records.
How spentr helps
Route trips Pro
Record drives between properties, the nursery, and the dump.
Batch-scan receipts Pro
Scan a week of nursery and fuel receipts at once.
Line items Pro
Split materials for a client job from shop supplies on the same receipt.
Live savings dashboard Free
See year-to-date spending and estimated tax savings as the season goes.
Common deductions to track
| Expense | Where it usually goes |
|---|---|
| Plants, mulch, stone, and materials | Line 22 |
| Mowers, trimmers, and trailers | Line 13 |
| Equipment repairs and blades | Line 21 |
| Truck mileage between properties | Line 9 |
| Crew wages or contract labor | Line 26 or 11 |
| Dump and disposal fees | Line 27b |
| Pesticide applicator license | Line 23 |
| Liability insurance | Line 15 |
Line numbers refer to Schedule C (Form 1040). Your situation may differ; confirm with your tax preparer.
Frequently asked questions
Should I deduct mileage or actual truck costs?
Either can work for a pickup. The standard rate is simpler; actual expenses can be larger for a work truck with high costs. Our 2026 mileage guide covers the rules.
Are plants for a client job deductible?
Materials used for client jobs are business expenses. Keep the receipt and note the job.
Can I use spentr for a seasonal crew?
spentr tracks your expenses and payments; it isn’t payroll software. Business plans can share a workspace with up to three people.
Start this week’s receipts
and miles free.
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