Receipt Tracker for Contractors and Tradespeople

Where records usually slip

Faded receipts

Thermal-paper receipts from the supply house fade in a hot truck within weeks.

Personal and business mix

A run to the hardware store often includes something for home, and that needs to come off the business total.

Big purchases need records for years

Tools and equipment are depreciated or expensed, and the receipt matters again when you sell them.

How spentr helps

Batch-scan a stack Pro

Lay out the week’s receipts and scan them in one pass.

Line items Pro

spentr reads each line, so business materials can be separated from the personal item on the same receipt.

Job-site trips Pro

Record drives between sites, suppliers, and estimates hands-free.

Team workspace Business

Invite your office manager or bookkeeper to a shared workspace with three seats.

Common deductions to track

Expense	Where it usually goes
Materials and supplies used on jobs	Line 22
Tools and equipment	Line 13 (or 22 for small items)
Driving between job sites and suppliers	Line 9
Subcontractors	Line 11
Equipment rental	Line 20a
Licenses, permits, and bonds	Line 23
General liability insurance	Line 15
Work boots and safety gear not suitable for everyday wear	Line 22

Driving from home to a temporary job site is generally deductible, even when your home isn’t your office. Driving to the same regular shop every day isn’t.

Line numbers refer to Schedule C (Form 1040). Your situation may differ; confirm with your tax preparer.

Frequently asked questions

Can contractors deduct tools?

Yes. Tools used in your business are deductible, either expensed under section 179 or the de minimis election, or depreciated over time. Keep the receipt for as long as you own the tool.

Is a scanned supply-house receipt good enough?

Yes, if it’s legible and complete. See our guide to digital receipts and what the IRS expects.

Can my bookkeeper access my receipts?

On the Business plan you can invite up to three people to a shared workspace.

GuideAre digital receipts OK?Scanned and photographed receipts are acceptable records when they are accurate, legible, and retrievable. What Rev. Proc. 97-22 asks for and how to store them.GuideSchedule C categoriesEvery Schedule C expense line from advertising (line 8) to other expenses (line 27b), with examples of what goes where and the lines people most often get wrong.GuideWhich receipts to keepWhich business receipts the IRS expects you to keep, the $75 rule for travel expenses, and how long to hold records: 3, 4, 6, or 7 years and when to keep them longer.GuideMileage log requirementsWhat the IRS expects in a business mileage log: dates, destinations, purpose, and miles, recorded at the time. Plus commuting rules and common mistakes.

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